Executive Assistant II

Overview

IGT is hiring for the exciting role of Executive Assistant II, supporting senior C-Suite Executives. This position offers a unique opportunity to contribute to the success of high-impact leadership teams by enhancing their effectiveness, efficiency, and fostering a productive, professional, and engaging work environment.

The Executive Assistant II provides high-level administrative support in a fast-paced, global headquarters setting. The ideal candidate is highly organized, proactive, and resourceful, with the ability to manage complex calendars, coordinate meetings and travel, prepare reports and presentations, follow up on cross-functional action items, and handle sensitive information with discretion.

This role requires exceptional communication skills, sound judgment, and the ability to work independently with minimal supervision. A strong understanding of business operations—including human resources, finance, economics, and management principles—is essential. Professionalism, adaptability, and a commitment to excellence are key to successfully supporting executive leadership and advancing organizational goals.

JOB RESPONSIBILITIES: 
•    Provide dedicated administrative support to assigned senior executives, including (for example) complex calendar management, meeting coordination, travel arrangements, invoice processing, and expense reporting
•    Schedule and organize meetings and global team events.
•    Prepare agendas, take minutes, and track follow-up actions
•    Handle incoming and outgoing communications on behalf of the senior executives 
•    Review and summarize miscellaneous reports and documents; prepare presentation materials 
•    Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner 
•    Provide support to other executives and leaders as requested
•    Facilitate communication, teamwork and productivity across the executive assistant team 
•    Other miscellaneous tasks and additional duties as needed to ensure the efficient and smooth operation of the executives and their organizations

COMMUNICATIONS/INTERACTIONS:
•    Senior Leadership Team
•    Corporate Functions & Teams
•    Business Unit and Department Leaders and Teams
•    External Stakeholders and Vendors
•    Other Executive Assistants

Requirements

QUALIFICATIONS: 
•    Excellent calendar management skills, including the coordination of complex executive meetings 
•    Experience scheduling complex, global travel arrangements through travel agencies and using corporate systems
•    Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook 
•    Superior communication and customer service skills

PREFERRED EDUCATION, EXPERIENCE & CHARACTERISTICS: 
•    2+ years’ experience supporting senior executives in a large, complex (and preferably global) organization with thousands of employees
•    10+ years’ professional administrative (or similar) work experience
•    Bachelor's degree or additional equivalent work experience
•    Positive and optimistic attitude with a bias for action and results
•    Builds and facilitates a positive and fun culture where people perform their best
•    Self-starter that recommends tasks and solutions that make operations better, while taking initiative where appropriate
•    Highly detail oriented

PHYSICAL REQUIREMENTS (IF APPLICABLE):
•    Ability to travel within the USA, and possibly international (anticipated no more than 10%)
•    Ability to drive within Southern Nevada 
•    Ability to lift 10 pounds 
•    Ability to work in an office setting, use computer and office equipment for at least 8 hours daily 
•    Must be able to perform physical activities such as, but not limited to, sitting, standing, bending, twisting, climbing stairs, or walking 
•    Ability to work remotely as needed
•    Proficient in typing